Organising your Big Day is exciting, but it also comes with a lot of wedding planning questions! From vendor meals to the ceremony processional, we're here to answer the most common queries couples have when planning their big day
At Evenio Events we specialise in seamless, stress-free wedding planning, ensuring every detail is thoughtfully taken care of so you can enjoy the journey to “I do.”
Shall we get on with it? Here are the 10 most frequently asked wedding planning questions, and our answers…
1. Should We send out Save-the-Dates and Invitations?
Wedding save-the-dates and invitations serve distinct purposes. Save-the-dates are a preliminary announcement letting guests know your wedding date and location so they can mark their calendars. These are specially important for destination weddings or peak seasons when guests may need to arrange travel and accommodations in advance.
Invitations include all key details – venue, time, dress code, and RSVP instructions – and serve as the official request for guests to attend.
At Evenio, we believe that there is no such thing as overcommunication. Keeping your guests informed every step of the way, creates an exceptional experience right from the start.
2. When Should We Send Save-the-Dates and Invitations?
This is the most common of the wedding planning questions we come across, so here’s a general guide of when to send both save-the-dates and invitations. It’s important to speak to your wedding planner as each and every wedding is different and will vary in priorities!
Local Weddings
- Save-the-Dates: 6 – 8 months before the wedding
- Invitations: 6 – 8 weeks before the wedding
Sending these at the right time ensures your guests have ample time to plan and RSVP, making your wedding experience smoother for everyone.
Destination Weddings
- Save-the-dates: 8 – 12 months before the wedding
- Invitations: 3 -4 months before the wedding
Sending these at the right time ensures your guests have ample time to plan and RSVP, making your wedding experience smoother for everyone.
3. Do We Need a Wedding Website?
A wedding website is a great way to keep guests informed. It can include event details, RSVP options, accommodation recommendations, and even fun extras like your love story or a countdown to the big day. It’s especially useful for destination weddings!
4. What Are Getting Ready Photos?
Getting ready photos capture the behind-the-scenes moments before the ceremony – think the bride getting her makeup done, the groom adjusting his tie, and the bridal party toasting with champagne. These images help tell the full story of your day and are best taken in a well-lit, clutter-free space. Our team at Evenio Events helps coordinate the morning schedule with your photographer so you can focus on enjoying the moment while your photographer captures every special detail.
5. What Is a Photo List and Do We Need One?
Possibly the second most popular of the wedding planning question we get asked. A photo list is a helpful checklist of must-have shots for your photographer, especially when it comes to family and group photos. While experienced photographers are skilled at capturing important moments, a detailed list ensures that meaningful combinations—like generational family portraits or specific cultural traditions—aren’t missed. We’ll work closely with your photographer to make the process smooth and ensure every special moment is captured.
6. How Much Time Should We Allocate for Wedding Portraits?
Plan to set aside 45 minutes to an hour for couple portraits, with an additional 30 minutes if you’re planning to shoot at multiple locations. Family and bridal party photos typically require another 30 to 45 minutes. If you’re hoping to capture golden hour (sunset) portraits, be sure to coordinate with your photographer to time the session just right.
7. What Is a First Look and Should We Have One?
A First Look is a private moment before the ceremony where the couple sees each other for the first time. It’s a beautiful way to ease any nerves, share an intimate connection, and capture meaningful photos before the day unfolds. If you prefer the excitement of seeing each other for the first time down the aisle, you might opt to skip the First Look and embrace tradition. One of our favorite parts of the planning process is helping you create a personalized wedding day timeline that reflects your vision—First Look or not.
8. Who Walks When During the Processional?
The processional order can vary widely based on religious customs, cultural traditions, or simply your personal preferences. After all, it’s your wedding—so you do you! That said, a traditional processional often looks like this:
The officiant takes their place at the altar
Grandparents and parents of the couple are escorted to their seats
One partner and their party enter (either from the side or in a formal procession)
The second partner’s party walk down the aisle
Ring bearer and flower child (if included) make their entrance
The second partner, escorted if desired, enters last
Not sure what fits your wedding style? Talk to your planner—we’re here to help choreograph a processional that reflects you, your partner, and your unique traditions.
9. What Are Vendor Meals? Do They Differ from Guest Meals?
Your wedding vendors—such as photographers, videographers, wedding planners, and musicians—work incredibly long hours to bring your vision to life and ensure everything runs seamlessly. While providing meals isn’t always required, offering a break and a bite to eat is a thoughtful gesture that helps them stay energized and focused. A well-fed team means they can continue delivering their best work at every important moment. Some venues serve vendors the same meal as guests, while others offer a simplified vendor option at a lower cost.
At Evenio, we coordinate closely with your caterers and vendors to manage dietary needs and meal counts—so you don’t have to worry about the logistics.
10. How Can We Avoid Wedding Day Stress?
Planning ahead is essential to a stress-free wedding day. Partnering with a professional planner ensures that your wedding planning questions are addressed, every detail is thoughtfully managed, buffer time is built in for the unexpected, and tasks are delegated so you can truly be present. Most importantly, keep your focus on what matters most—celebrating your love. With Evenio, every aspect, from logistics to vendor coordination, is handled seamlessly so you can focus on making memories.
Final Thoughts
There’s no shortage of wedding planning questions when you start organising your big day, but the right support makes all the difference. We take the guesswork out of the process and help bring your dream wedding to life. Whether you’re looking for full-service planning, day-of coordination, or expert guidance along the way, we’re here to help. Ready to get started? Reach out to our lead planner, Sonya, through our contact page and let’s begin planning your unforgettable, stress-free celebration.
